Entering Fair Registrations into FairPlus!

Entering Fair Registrations into FairPlus!

4-H Exhibitors

As the completed registration forms start coming in, it's time to get the Member's items entered into FairPlus!, converting Members into Exhibitors.

Click on [Goto] [Exhibitors / Items] [Individual (Normal Method)] [Exhibitors]
Click on the radio button labeled [4H Member >> 4H Exhibitor], which should display all of your members in the list box on the right-hand side of the screen

There are three radio button options available, as follows:

RADIO BUTTON	PRIOR to registering items in FairPlus!	AFTER registering items in FairPlus!
4H Member >> 4H Exhibitor	The number indicates the number of 4-H Members in your county When clicked, it lists all 4-H Members in your county	Indicates and lists 4-H Members who have not been converted into 4-H Exhibitors
4H Club >> 4H Exhibitor	The number indicates the number of 4-H Clubs in your county When clicked, it lists all the 4-H Clubs in your county	Indicates and lists 4-H Clubs that have not been converted into 4-H Exhibitors
4H Exhibitor An exhibitor is defined as any Member OR Club who has entered an item into the fair	The number indicates the total number of 4-H Exhibitors, which will be ZERO prior to any items being entered into the fair When clicked it will indicate ZERO exhibitors	Indicates and lists 4-H Exhibitors Increases as items are entered for members and clubs (and they are converted into Exhibitors) Member and Clubs will show up on the Exhibitor list after they have had an item entered into FairPlus!

Item Registration Options

Before entering items into the fair, take a moment to check the five control buttons that are near the top in the middle of the screen

The function of these buttons is as follows:

BUTTON	When OFF... This is generally the preferred option	When ON...	Parameter Title *See note below
State Fair Only	...items entered will simply be entered into your county fair You will normally have this button set to [Off]	...items entered will be entered as normal exhibits, but they will ALSO be flagged for the State Fair at the same time. This is for State Fair things that are not entered as county fair projects. This would include items like Share the Fun, Demonstrations, etc. Livestock items for the state fair will not be flagged for the State Fair even if this button is on - due to the data verification that must occur for livestock entries	Entering State Fair Items Only
Tag Printing	...item tags will NOT be printed for each item as they are entered into FairPlus! Instead, the item tag data will accumulate for printing (as a batch) at a later time	...item tags will be printed for each item, as it is entered into FairPlus! Even with the button set to [On], Item tags will NOT be printed for class/lots included in the [No Item Tag] list. To see this list, click on [Goto] [Exhibitors / Items] [No Tag Cls/Lot]	Tag Printing Options
Back Tag	...back tag numbers are not assigned as items are entered Back tag numbers can be assigned at a later time to those members who have items in class/lots you specify. For example, you could assign back tag numbers to exhibitors who have item(s) in a Livestock Class/Lots	...back tag numbers can be assigned to each exhibitor when their first item is entered The user has the option of entering a back tag number for each exhibitor by clicking and typing in the [Back Tag] field	Collect Back Tag Number For Exhibitor
Auto Optional	... you will be able to enter items one after the other, without having to stop and fill in any "Optional Information" that may be required by the Method Examples of Optional Information may include; Item Description, Color, Fabric Content, etc.	... FairPlus! will stop at the Optional Information screen following each item's entry, prompting you to enter the requested information about that item The information requested (and whether it even stops to request information) is determined by the Method associated with the Class/Lot the item is being entered into	Auto Optional Fields on Item Entry
Auto Livestock	... you will be able to enter livestock items one after the other, without having to stop and fill in any "Required Livestock Information" that may be required by the Method Examples of Required Livestock Information includes the Animal's Date of Birth, Ear Tag Number, etc.	... FairPlus! will stop at the Required Livestock Information screen following each livestock item's entry, prompting you to enter the requested information about that item (animal) The information requested (and whether it even stops to request information) is determined by the Method associated with the Class/Lot the item is being entered into	Auto Livestock Data on Item Entry
* NOTE:	Buttons can be turned Off and On by clicking on them - however to set the Default position (so that the button is pre-set to the desired setting upon coming into the Exhibitors screen), the Parameter setting must be changed. To change the parameter setting, click on [Goto] [Utilities] [Parameters]. Then click on the Parameter noted above and change the default setting as desired.

Registering Fair Items

To enter a items into the fair,

Click on one of the radio buttons to list the [4H Members], [4H Clubs] or [4H Exhibitors] in your county
Click on the member's or club's name for which you are entering items
Click on the [Add New Items] button (NOT the [Enter Projects] button).

NOTE:

It is recommended that you use the [Add New Items] button. An optional method of entering items is available by clicking on the [Enter Projects] button. The [Enter Projects] method of item entry allows users to register fair items based on a member's project enrollment.

This is an advanced procedure, and in order to make it work, the Project>Class links must be established via [Goto] [Fair Data / Premiums] [4H Prj Links].

The screen that appears when you click on [Add New Items] allows you to select the class/lot code for the item to be entered into the fair.

In the first box, click the Dept letter that corresponds the entry

This will bring up the list of possible Divisions in that Department

In the second box, click the Division desired (this is the middle three numbers of the Class code)

This will bring up the final box, a list of Classes available

Click on the desired Class

At this point, the text boxes in the bottom left corner will display the Exhibitor's name and the selected item entry. If this is all OK,

Click on the [Add] button
If the exhibitor has multiple items in the same Class, click on the [Add] button again

The large list box in the lower right corner will list all the exhibitors who have an item in that Class.

To add additional items for this Exhibitor, repeat the above process of clicking through to the three boxes to obtain desired Class.

Click on [Return] to select another exhibitor

After items have been entered, it is possible to click on any [4H Exhibitor] and FairPlus! will display their items in the box located on the lower right part of the screen. After selecting any of the Exhibitor's items, you can add Optional or Livestock info by clicking on the [Optional Info] or [Livestock Info].