4h4me - initial setup

Printing Fair Registration Forms

Printing the Forms

FairPlus! will print out registration forms that can be used by county 4-H members to register their items for the fair. The registration form lists all the projects that the member is currently enrolled in, according to 4HPlus! data (therefore make sure that any last minute project enrollment changes are accurate in 4HPlus!)

NOTE:

The ability to print registration forms is not dependant upon the version or the data year loaded, therefore the forms can be printed at any point in time.

To print the registration forms,

Click on [Goto] [To State Fair / Registration - Items]

NOTE:

Printing the Registration Forms has nothing to do with State Fair, it simply ended up on the State Fair screen. You can also find a menu command labeled [Reg Forms] on the [Exhibitors / Items] screen, but this menu item simply takes you to the State Fair Registration screen referenced above.

In order to print Registration Forms:

Choose how to list the members for which you want to print forms via the radio buttons:
- [Last Name] will simply list all members
- [Club/Last Name] will list members, sorted first by club. This is helpful when printing registration forms via clubs.

Then click on the button [List 4H Members] (or [List 4H Clubs])

NOTE:

If your county is tracking Animal Science/Quality Assurance and Ethics training via the club, those "clubs" will appear in the list as well. However, the member will be listed with their Primary Club as well.

The next step is to select which members (or clubs) will be included in the current print job.

Click on the first member in the list, and holding the mouse button down, drag down the list to the last member in the club you want to print registration forms for.
- You can also use the [Shift] and [Control] keys to be more selective in choosing members to print registration forms for (for example, printing only one club at a time).

The last step before printing is to customize the information being printed on each form.

Enter the appropriate date in the text box labeled [Form Return Date] - this date will appear at the bottom of the Registration Form as a Due Date.
Click on the radio button [Use text below] to select the "standard default" message
or
Click on the radio button [Use custom text] and enter your own message to be printed on each form.

The final step is to print:

Click on the button [Print Registration Form(s)], and the Registration Forms will print out, one for each member selected

NOTE:

As mentioned, once the list of members is displayed, you can use a shift-click or a ctrl-click method to select members you want to print a registration form for.

Blank Forms

A blank form can be printed by clicking on the button labeled [Print Blank Form]

ALL That White Space

The most common remark made (upon printing a fair registration form) is about all the wasted white space near the top of the form, leaving fewer lines available for signing up fair items.

As some of you have guessed, the white space is there to accommodate the 4HPlus! project limit being raised to 60 projects. The "real" question is why can't that space be flexible to better fit the actual number of projects. The answer is that while it is possible, the programming involved in accomplishing that flexibility is too extensive to do at this time.

The programming is complex because in order to make the white space flexible, the number of registration lines also has to be flexible, and the project line spacing is different than the project listing line spacing. Plus, this all still has to accommodate the printing of the form's due date at the bottom, without ever printing more than one registration form for each member.

Hopefully a way will be found in the future so that this can be taken care of. In the meantime, some counties have decided to make their own registration lines/table, chop the top part of the form off, then use a copy machine to combine the two parts together. Another option is to instruct members to use the white space and/or the back of the registration form for more registration space.